10 tools that change how work flows
Our pick for companies: tools that noticeably shorten a recurring workflow. For each one you get a workflow to copy, current prices and an honest take on data protection and limits.
n8n
Automate workflows across apps, including with AI agents
- Entry price
- from €20 a monthP, free when self-hosted
- Data in the EU
- Yes: cloud in Frankfurt or your own servers
- Training on your data
- No, according to the vendor's AI terms
Birch
Run ad campaigns on Meta, Google, TikTok and Snapchat by rules
- Entry price
- from $49 a monthP for up to $10,000 ad spend
- Data in the EU
- No: AWS in the US
- Training on your data
- No information found
ClaudeHand off work
Hand off multi-step tasks and get finished files back
- Entry price
- from $17 a monthP (Pro)
- Data in the EU
- No: stored in the US according to the vendor
- Training on your data
- Team and Enterprise: no; Pro and Max: depends on the setting
DeepL
Translate documents and improve texts, with a company glossary
- Entry price
- from €6.29 a month netP
- Data in the EU
- Only with Enterprise or an add-on contract; default since May 2026 includes the US
- Training on your data
- Paid plans: no; free version: yes
Granola
Meeting notes without a bot in the call
- Entry price
- Business: $14 per user per monthP
- Data in the EU
- No: AWS in the US, no EU data residency
- Training on your data
- Free and Business: anonymised yes, can be switched off; Enterprise: no
Sana
Find company knowledge, automate workflows, build training
- Entry price
- Sana Learn: about €10 per user per monthP, from 300 users
- Data in the EU
- Yes: hosted in the EU by default
- Training on your data
- No: training third-party models is contractually excluded
Replit
Build and publish internal apps from a description
- Entry price
- from $18 a monthP (Core)
- Data in the EU
- Partly: EU region for published apps, workspace in the EU only with Pro
- Training on your data
- Core: yes; Pro: can be switched off; Enterprise: no
ClaudeDesign
Draft slides, prototypes and one-pagers in your own brand
- Entry price
- included in every Claude plan, from $0P
- Data in the EU
- No: as with Claude, stored in the US
- Training on your data
- As with Claude: Team and Enterprise no, otherwise depends on the setting
Descript
Edit video and podcasts by editing text
- Entry price
- from $16 a monthP (Hobbyist)
- Data in the EU
- No: stored in the US
- Training on your data
- Can be switched off; Enterprise: off by default
Runway
Generate and edit video from text and images
- Entry price
- from $12 a monthP (Standard)
- Data in the EU
- No EU option found
- Training on your data
- Yes under the general terms; Enterprise: no
How we choose
- Concrete benefit in a recurring workflow, not just in a demo.
- A start without a big IT project.
- Open information on data protection and training. Where something is missing or doesn't add up, the profile says so.
- The order follows the area of use. It is not a ranking.
How to read the dots
- by default
- only with a certain plan or contract
- no
- no
- depends on the plan or can be switched off
- yes
- no information found
Comparisons and costs
Which tool fits which process, and what does a complete AI stack cost?